About the job

Description

Role – Estates & Facilities Manager

Location- Heywood Distribution Park (On site 5 days per week)

Salary- £50k

Your role as a Estates & Facilities Manager:

We are seeking an Estates & Facilities Manager to be based permanently on site at Heywood Distribution Park (5 days per week on site) and you will report into the Senior FM.

Our client own and operate a diversified portfolio of purpose built multi-let industrial and Logistics properties across the UK. They are one of our most valued clients and they have offices in London and Stockport, and own and manage more than 100 industrial estates which are home to over 1,500 customers.

Our client have significant growth ambitions and available capital to invest and are expecting to increase the size of the portfolio rapidly over the coming years so this is an extremely exciting time to join them.

You will be responsible for managing the day-to-day operational activities across a distribution park and being the lead on landlord / tenant relationships whilst devising and rolling out the asset strategy in conjunction with the Asset Management team. The role is site based with no hybrid working option, working at least 37.5 hours per week.

Your duties and responsibilities as a Estates & Facilities Manager:

Asset Value

To maintain an awareness of and report to the Line Manager all operational issues that may impact on the value of the properties.

Budgets

• Be responsible for drafting the service charge budgets relating to the property under management, relating to all services included but not limited to external grounds maintenance, external cleaning, pump maintenance, CCTV & access control, security services, drainage, fabric and H&S works etc
• Undertake regular monitoring of the budget provisions and capture variance reporting on current and planned expenditure to ensure monies are used effectively and carefully, delivering end of year on budget.
• Raise Purchase Orders for works and authorize invoices for payment.
• Work with internal and external parties to develop a minor & major works strategy plan for future works.
• Draft minor works specifications and seek comparison costs, analysing those estimates for best value maintaining a cost-effective solution.

Contractor Management

• Meet with key contract managers to drive performance across hard and soft service lines including the review of minutes, action plans and KPIs.
• To monitor and report on the performance of service contractors and take such action as is appropriate.
• Ensure all suppliers adhere to policies and procedures, conversant with risk and have updated and effective assignment instructions or maintenance plans.
• Obtain and analyse compliance and performance reports from all suppliers including environmental reporting in line with the company’s ESG strategy and wider ISO14001 requirements

Property Maintenance

• Identify key areas where maintenance planning is required, engage and liaise with 3rd party consultants and suppliers to prepare a planned preventative maintenance schedule.
• To compile and maintain all plans and drawings.
• To assist and ensure that all plant and equipment (including fire equipment) are tested and maintained in accordance with the manufacturer’s specifications; to keep records of testing and all relevant certificates.
• Regular inspections of all parts of the building, both common and tenant’s demise on occasion.
• Responsibility for energy and water management, reducing utilities consumption and increasing water efficiency, improving and monitoring waste minimisation and recycling
• To procure, instruct and manage minor works as required.

In accordance with the property strategy, work with the asset management team to develop a unit hand-back specification of works, procure and project manage as appropriate to ensure swift letting turn-around.

Tenant Liaison

• To create and maintain good relationships with tenants.
• To compile and maintain accurate tenant contact information.
• Build positive relationships with all tenant contacts and hold regular interaction meetings to ensure a high level of customer care
• Assist with the compilation and issue of occupier satisfaction studies.

Health, Safety and Risk Management

• To organise and co-ordinate site work with the minimum risk to health and safety and to comply with legislation, codes of practice, policies and procedures.
• Be conversant with the requirements of the Health and Safety at Work Act 1974 and associated legislation including water hygiene, asbestos and working at height.
• To manage all Health and Safety matters in the building as required, utilising the company H&S system and other record/management system(s), ensuring full compliance.
• To ensure that maintenance and building work on site is limited to trained, authorised employees, approved and competent contractors.
• To assist and ensure that the necessary permissions, insurances, method statements and risk assessments are in place before actual work commences and that these are adhered to.
• Controlling statutory compliance, legislative compliance and best practice.
• To ensure that works designated as high risk are controlled by an effective permit to work system
• In the event of an accident or dangerous occurrence assist and ensure that temporary measures are taken to make the area safe, then ascertain the circumstances of the incident and report to the Head of FM and Enforcing Authority where appropriate.
• Ensure recording of all accidents, incidents and dangerous occurrences and complete reports in accordance with the company’s policy
• To co-operate with the visits made by consultants and auditors appointed.

Reporting

• To provide regular reports to the line manager on all aspects of portfolio performance, existing risks and viable, robust solutions.
• To ensure the collection of accurate and relevant data relating to performance of contractors and provision of analysis as and when required.
• Provision of regular business case proposals for any CAPEX works or service chargeable projects.
• Direct line management responsibility for in-house Facilities Coordinator and others as appropriate.
• Undertake regular monitoring and required performance reviews

To be successful in your role, you should have the following skills and experience:

• IOSH
• Experience working in a fast paced environmental
• Experience managing subcontractors
• Conversant with Customer Service Initiatives
• Competent understanding of H&S legislation incl; Gas Regulations, Electricity at Work, Permit to Work etc.
• Budget management experience
• Ability to commute to Heywood Distribution Park 5 days per week

In return for your commitment, our client will offer you a very attractive package:

• £50k base salary
• Holidays - 25 days, with an additional day each year once they have had three years of service to a maximum of 28 days.
• Pension – Company will contribute 3.5% of the employee’s earnings each month and will additionally contribute up to another 3.5% to match their contribution (so they can potentially receive up to a maximum of 7% from company). Under pension rules, an employee is required to make a minimum contribution of 2.75%.
• Private medical insurance – Cover 100% of the premiums if the cover is maintained for the employee only (50% of premiums for the employee and partner and 40% for the employee, partner and dependants)
• Travel insurance
• Group income protection
• Life insurance – 4x basic salary
• Cycle to work scheme
• Eye care vouchers
• Flu vaccinations

If you would like to discuss this role further please contact Jade Whitmore on 07306626969 / jadewhitmore@workwithglee.com