About the job

Description

Facilities Manager / Workplace Manager London

We are working alongside a global leader who partner some of the world’s largest organisations, delivering first class, integrated Facilities Management and Workplace Management solutions. Our client supports organisations around the world to develop, implement and manage their Integrated Facilities and Workplace Management strategies.

Our client can provide you with a genuine opportunity to work with a progressive and innovative employer. They are a business pushing to the front of the Integrated Workplace and FM services world. You will make enduring professional relationships; you will work alongside some of the best professionals in the business. If you are focused on aspiration, they will embrace that. More than anything else, they are a people business, their business is their people.

This role is an opportunity to really show what you can do and genuinely add value to a role, make it yours !

Facilities Manager / Workplace Manager London

The Facilities / Workplace Manager would be responsible for delivering a best in class FM function, leading and motivating a team , delivery a 5 star Workplace experience to a sizeable HQ .

Responsibilities

• Undertake delivery for the delivery for a best in class , five star FM / Workplace Management function
• Ensure an effective and customer focused service is provided in accordance with the contract specification and agreed service levels.
• To develop and maintain a positive relationship with clients and vendors.
• Implementation of initiatives to ensure that best practice is achieved in every aspect of service delivery with particular focus on cost, quality, and client satisfaction.
• Promotes high level of satisfaction among clients by promptly responding to their service requirements. Assures prompt response by other team members and selected contractors
• Responsible approving purchase orders and invoices. Maintains purchase order file for invoice back-up in anticipation of receipt of invoices for accounts payable processing.
• Acknowledges role as office “ambassador”. Ensures that the Company’s image is reflected through proper procedures, and quality service.
• File and retrieve corporate documents, records, and reports.
• Communicates regularly with the clients and service providers, providing necessary support and information to deliver excellent results.
• Prepare and manage annual budget for Facilities services to the office, reporting accruals and reforecasting monthly.
• Management of Facilities vendors, ensuring agreed scopes are adhered to.
• Management of workplace health and safety, to include providing relevant certificates and inputting into H&S system, Meridian.
• Develop positive relationships with the client, service providers, ensuring standards and scope of service are met.
• Conduct daily inspections of the facility to ensure highest possible facility standards.
• Conduct monthly inspection of the facility and submit a report, highlight any facilities issues and resolution.
• Organize the maintenance of tenant services and general repairs.
• Ensure that the appropriate maintenance and service levels are received from the Landlord. Monitor and follow up all building related matters.
• Assures compliance with policies, procedures, and standard practices.
• Provide monthly reporting of finances, space utilization, facility issues, etc.
• Ensures a safe work environment and is the key contact for addressing all safety issues at the site.

Person Specification

· Experience in a Facilities Management

· Good planning and organizational skills.

· Good working knowledge of Microsoft office suites.

Sound like you ? then please get in touch !

My client is an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. D E & I is engrained in their DNA.

If you need any reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – please contact us on info@spencermarshall.co.uk for assistance