About the job

Description

Company Overview:

A leading Farringdon‐based finance firm with a dynamic and fast‐paced professional office environment are currently seeking a skilled Facilities Manager to ensure the facilities are maintained to the highest standards and that their work environment supports the needs of the business.

Job Description:

The Facilities Manager will be responsible for overseeing all aspects of facilities management for the office premises. This role demands a proactive and hands‐on approach to both strategic planning and day‐to‐day operations, ensuring that the office environment is safe, efficient, and conducive to high productivity. The Facilities Manager will work closely with internal teams and coordinate to address any issues related to maintenance, repairs, and improvements.

Key Responsibilities:

• Develop and implement a comprehensive facilities management strategy that aligns with company objectives.
• Manage and oversee all facility‐related operations, including space management, maintenance, repairs, safety inspections, and compliance with regulations.
• Establish and maintain strong relationships with building management, vendors, and contractors to ensure timely and cost‐effective delivery of services.
• Create and manage vendor RFPs.
• Create tickets for all service requests, track progress and update ticket management system, including detailed reporting of all activities.
• Conduct regular evaluations of facilities to determine the need for repairs or renovations and to identify opportunities for operational improvements.
• Coordinate with internal departments to ensure all employees have the necessary resources and support for a productive work environment.
• Oversee the procurement and maintenance of office equipment, furniture, and supplies.
• Manage facility‐related budgets and ensure cost‐effective allocation of resources.
• Develop and enforce emergency plans and procedures, including evacuation plans, disaster recovery, and business continuity.

Skills Required:

• Proven experience as a Facilities Manager or relevant position, preferably in a corporate office setting.
• Strong understanding of facilities management principles, building systems, and maintenance procedures.
• Excellent organizational and leadership skills, with the ability to oversee multiple projects and tasks simultaneously within tight deadlines.
• Strong problem‐solving skills and the ability to make decisions quickly and effectively.
• Knowledge of health and safety regulations and best practices in a professional office environment.
• Excellent communication and interpersonal skills, with an ability to interact effectively with all levels of staff and external partners.
• Proficiency in facilities management software and Microsoft Office Suite.
• A hands‐on approach with a can‐do attitude to address challenges and drive continuous improvement in fast paced environment.
• Relevant professional certification (e.g., CFM, FMA) is preferred.
• A valid driving license preferable.

Education and Experience:

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field preferred.
• Proven track record and demonstrated years of experience in facilities management or a similar role.

Apply Now:

If you're ready to step into a role where your organisational skills, people focus and vendor expertise will be truly valued, we’d love to hear from you. If you’d like to apply for this role, please contact one of the Maxwell Stephens team on 0207 1184848 for more details.

You can also send your CV to cv@maxwellstephens.com