About the job

Description

Are you looking to grow into a Facilities Manager role? This role is designed to grow with you, offering increased responsibilities as you develop your skills. As Facilities Manager, you'll take full ownership of our 15,000 square foot environment and facilities operations.

We’re pleased to announce that we’re searching for a talented Facilities Manager to take care of our London office, based in 8 Bishopsgate. This is a full-time role, on site 5 days per week.

The Facilities Manager acts as a first point of contact for SThree's employees, contractors and visitors, being visible in case of any queries and issues. The primary focus is reactive and planned maintenance, liaising with internal & external stakeholders overseeing visitor duties, H&S compliance & ESG initiatives. 3-5 years of facilities experience required, with knowledge of hard and soft FM.

About us

SThree is the global STEM-specialist talent partner that connects sought-after specialists in life sciences, technology, engineering and mathematics with innovative organisations across the world. We are the number one destination for talent in the best STEM markets.

Key responsibilities:

Facilities Management:

• Conduct regular documented facilities inspections
• Provide substantial support to regional manager for complex FM issues
• Manage FM contractors on site
• Ensure PPM and reactive works are carried out on schedule
• Work with cleaning supervisor to ensure office cleaning is kept to the highest standards
• Keep fixed asset register for the site
• Communicate notices/changes and influencing best practice
• Maintain stock, order refreshments and general office consumables in an efficient and cost-effective way.

Advanced Administrative Support:

• Create and manage the purchase orders
• Supporting the regional manager with contract renewals and tenders
• Provide regular FM status updates to the regional manager

Visitor Management:

• Oversee the reception area and ensure excellent service to employees and visitors
• Assist visitors and contractors with signing in and out
• Handle incoming and outgoing mail and deliveries
• Ensure the office and meeting rooms are tidy and presentable

Event and Meeting Preparations:

• Assist the organisers for in-house events, assist with meeting room setups and report any issues

Physical Security:

• Administer visitor management systems
• Administer staff lockers and take ownership of key management and security within the office

Health & Safety:

• Manage fire wardens and first aiders
• Maintain health and safety compliance
• Complete office workplace risk assessments
• Review RAMS and issue permits to work where necessary

ESG and Compliance:

• Report on the ESOS data compliance, influencing best practice. Report on energy saving actions (i.e., improving recycling, light fittings change, no plastic use)
• Submitting Carbon Data reporting to meet our regulations.
• Liaise with landlords building management on ESG initiatives

Communication:

• Communicate office updates and info via Intranet, email and on internal presentations

What we're looking for:

• 5 years of experience in facilities coordination
• IOSH Managing Safety, IWFM membership, or a relevant facilities management qualification.
• Skills: Advanced knowledge of Microsoft Office (Excel, PowerPoint, etc.), excellent communication, and strong organisational abilities.
• Experience: A proven track record in facilities management, vendor relationships, and budget oversight

Benefits for our U.K. teams include:

• Bonus linked to company and personal performance
• Generous 28 days holiday allowance, plus public holidays
• Annual leave purchase scheme
• Five days paid Caregiver/Dependant leave per annum
• Five paid days off per year for volunteering
• Private healthcare, discounted dental insurance and health care cashback scheme
• Opportunity to participate in the company share scheme
• Access to a range of retail discounts and saving

What we stand for...

We’re committed to ensuring for our colleagues, candidates and communities, that all processes are equitable, and everyone is treated with fairness and dignity where everyone belongs, is valued and is connected. If you need any assistance or reasonable adjustments in submitting your application, please let us know, and we’ll be happy to help